GDPR Statement of Compliance
Introduction
The EU General Data Protection Regulation (“GDPR”) comes into force across the European Union on 25th May 2018 and brings with it the most significant changes to data protection law in two decades.
The new Regulation aims to standardise data protection laws and to enhance an individual’s rights to access and control their personal information.
Our Commitment
Vermont Systems Ltd are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We already have robust data protection policies in place which complies with existing law and abides by the data protection principles. However, we recognise we need to update our policies to fall in line with the new GDPR regulation.
Our preparation and objectives for GDPR compliance have been summarised in this statement
How We are Preparing for the GDPR
Vermont Systems already have a consistent level of data protection and security across our organization, however we are taking the following steps to move closer to compliancy:
Information Audit - carrying out a company-wide information audit to identify and assess what personal information we hold, where it comes from, how and why it is processed and if and to whom it is disclosed.
Policies & Procedures - revising data protection policies and procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including: -
- Data Protection –
- Data Retention & Erasure
- Data Breaches
- International Data Transfers & Third-Party
Privacy Notice/Policy – revising our Privacy Notice(s) to comply with the GDPR, ensuring that all individuals whose personal information we process have been informed of why we need it, how it is used, what their rights are, who the information is disclosed to and what safeguarding measures are in place to protect their information.
Obtaining Consent – revising our consent mechanisms for obtaining personal data, ensuring that individuals understand what they are providing, why and how we use it and giving clear, defined ways to consent to us processing their information.
Direct Marketing – revising the wording and processes for direct marketing, including clear opt-in mechanisms for marketing subscriptions; a clear notice and method for opting out and providing unsubscribe features on all subsequent marketing materials.
Processor Agreements – where we use any third-party to process personal information on our behalf (i.e. Payroll, Recruitment, Hosting etc), we will complete due diligence procedures for ensuring that they (as well as we), meet and understand their/our GDPR obligations.
Vermont Systems have designated Dave Overton as our Appointed Person and have put together a team that meet weekly to ensure we, as a company, are complying with the new GDPR regulations.